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Offlinemushzen
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Registered: 07/03/22
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What tools do you guys use to keep track of your farm activities?
    #28016972 - 10/26/22 02:32 AM (2 years, 2 months ago)

Last year was the first time I set up my own mushroom "farm" and only then did I realised the broad spectrum of stuff I need to track in order to grow and market the produce. It was quite overwhelming - growing schedules, prepping substrate, ordering spawn, marketing, distribution, etc etc etc.

So I was wondering how do you guys do it? Keep it all in your head, spreadsheets, some online tool?

Reason I’m asking is because I’m a software developer and I’ve to built a number of digital products/websites/platforms. So naturally my mind started wandering - is there such a platform that helps you run your mushroom farm? To help keep track of everything, automatically created production schedules based on strain, reminders to buy supplies, tracking new produce, inventory and expiry dates, comms with clients, etc.

Curious how you guys do that day to day and if you think there may be a need for such an online tool.

Cheers, Yasen

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InvisibleStuey1
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Registered: 11/28/13
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Re: What tools do you guys use to keep track of your farm activities? [Re: mushzen]
    #28016984 - 10/26/22 02:54 AM (2 years, 2 months ago)

Organized chaos.


--------------------
Have you ever danced with the devil in the pale moon light?

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Offlinesupavlaai
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Registered: 10/22/22
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Re: What tools do you guys use to keep track of your farm activities? [Re: mushzen]
    #28016986 - 10/26/22 03:01 AM (2 years, 2 months ago)

I'm still new to this, though I've started tracking my grows with Obsidian.md. In it I can easily track grow from spores -> fruit and relations between everything I'm doing.

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Offlineeltrypt
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I'm a teapot

Registered: 07/20/22
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Re: What tools do you guys use to keep track of your farm activities? [Re: supavlaai]
    #28017072 - 10/26/22 06:12 AM (2 years, 2 months ago)

I use Obsidian for general note taking. I would love to see how you tracking grows using it. Mind sharing?

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OfflineFarm3r
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Re: What tools do you guys use to keep track of your farm activities? [Re: supavlaai]
    #28017073 - 10/26/22 06:15 AM (2 years, 2 months ago)

Schedules and sub preps are generally. Weekly, lab work, grain prep, culture work and so on, some 2 weeks maybe. But ide say everything once a week is about as ideal as it gets. I'm usually in the lab 2x a week and can do anything I need in there in that time. I try to have a "dirty" day too, where I'm cleaning stuff, composting blocks and not in the lab.

Marketing and distribution will grow organically until your at least at 200 pounds weekly. There is no playbook. Farmers markets and restaurants are your only hope until you get your footing. And markets suck to stay at all day and a booth fee on top of that. You got it.

I did use a spread sheet when I was selling cultures on Etsy to keep inventory. I think if your just producing X pounds a week it's relatively to repeat that weekly until you need to scale for more poundage.

We sell everything through Square, so it gives us huge analysis capabilities as well as makes us 90% prepared for taxes. You can also use it for online sells.

"To help keep track of everything, automatically created production schedules based on strain, reminders to buy supplies, tracking new produce, inventory and expiry dates, comms with clients, etc."

That's what your for lol! What do you mean, "comms with clients", communicates..?

There will be no tracking on such a small scale. If you can't mentally keep up with 200 pounds in between your fridge and your grow room, you won't be able to do this.

In my opinion, running a small farm of about 150 pounds a week with a couple people, is very similar to running a small restaurant with a couple people.

Lab and grains are just prep work, fruiting room is your line work, the restaurants and markets is your dining room. Don't over think it.

FIFO! Simple as that, unless they were grown specifically for someone.


There is no tool that could be made that isn't already available to a small business owner. Farming is in no way unique or new, it's actually the bases for pretty much everything we do. And farmers have always been innovators and adaptors.

So if your trying to sell something, or make money on a emerging market without being directly involved, well... I'll take a second.

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Offlinesupavlaai
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Registered: 10/22/22
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Re: What tools do you guys use to keep track of your farm activities? [Re: eltrypt]
    #28017108 - 10/26/22 06:54 AM (2 years, 2 months ago)

I'm still tweaking the process but this is my current structure

Code:

├── Daily
│   ├── 23-10-2022 Notes
│   └── 25-10-2022 Notes
├── Mushrooms
│   ├── <Strain 0>
│   │   └── <Experiment 1> Images
│   │   └── agar
│   ├── <Strain 1>
│   │   ├── <Experiment 1> Images
│   │   │   └── grain
│   │   ├── <Experiment 2> Images
│   │   │   └── agar
│   │   ├── <Experiment 3> Images
│   │   │   ├── agar
│   │   │ ├── grain
│   │   │   └── tubs
│   │   ├── <Experiment 1 detailed notes>
│   │   ├── <Experiment 2 detailed notes>
└── Topics
├── Contamination
│   ├── Agar
│   │   └── Images
│   ├── Grain
│   │ └── Images
│   └── Trich
├── Grain
│   └── Preparation Methods
└── Shopping




### Daily
Each daily note will have 3 headings, Agar, Grain, and Tubs. And there I keep track of the (semi)daily activities. Within my notes I reference the "experiment detailed notes" pages which are uniquely named according to the strain and experiment. In addition to that I reference any relevant photos I may have taken for that experiment.


### Mushrooms
Here I keep track of all the strains and their origin and history. In the images folders per experiment I keep photos separated by stages. All the photos have their timestamp as name, so it can be easily referenced in any note be it the daily or the detailed notes.

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Offlineeltrypt
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I'm a teapot

Registered: 07/20/22
Posts: 12
Last seen: 1 year, 5 months
Re: What tools do you guys use to keep track of your farm activities? [Re: supavlaai]
    #28022402 - 10/29/22 05:16 AM (2 years, 2 months ago)

I've been out of the growing game for a few years and am waiting on spores to arrive to get back into it. I plan on going through a whole process of multispore to clones in an attempt to get to an isolate that performs well in my environmental conditions.

Thank you for the detailed response. I hope to use it to keep track of my process. If I have any worthwhile modifications I will definitely respond back with them.

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